Annotate a Powerpoint Slideshow

A Powerpoint presentation is usually viewed as a slideshow, which guides us on a specific path through the information presented. This week’s shortcuts are for all the scribblers out there!… To draw on the screen (annotations) during a slideshow, press Control … Read More

Advanced Search in Gmail

For a more advanced search in Gmail: Move to the Search box with / (forward slash) and press Down Arrow, for suggestions based on recent searches. If you type keywords and then Down Arrow, it will give more relevant suggestions. … Read More

Basic Search in Gmail

To perform a basic search in Gmail, press / (forward slash) to move to the Search box, type in your keywords and press Enter. This is a Google search that we are talking about here, which is pretty powerful. But, … Read More

Importance Markers in Gmail

Gmail has an automatic feature that marks email messages as important. Gmail uses several signals to decide which messages to automatically mark as important, including: Whom you email, and how often you email them Which emails you open Which emails … Read More

CC and BCC Fields in Gmail

Whether replying, forwarding or creating new messages, you may need to use the CC and BCC fields. This is where you include (copy) another recipient on the message for their information. With BCC, none of the recipients in this field … Read More

Draft Messages in Gmail

When composing messages, replies, forwards etc, the message is saved every few seconds as you edit. Even if you press Escape when composing, or jump back to the Inbox, it is saved in your Drafts folder. If you don’t want … Read More

Suggested Text in Gmail

There is a Smart Compose feature in Gmail, which gives you suggested text as you type your message. If the suggestion is helpful, press the Tab key to accept it. If not, just continue typing. Microsoft Edge and Mozilla Firefox work the … Read More

Gmail Log In and Forms

This is all about logging onto your Google account, which involves using forms (edit boxes). First, open Google Chrome. Press Alt + D to get to the address bar, type in and press Enter. If a Google account has … Read More

Scroll Down a Web Page

You can scroll down a Web page by pressing the Spacebar. Scroll back up the Web page by pressing Shift + Spacebar. These shortcuts are the same in Microsoft Edge and Mozilla Firefox. Note: This shortcut does not work with … Read More

Organising Bookmarks

Once you are in the Bookmarks manager in Chrome (Control + Shift + O), press Tab once to get to the Organise button. Pressing Enter will give you a few different options like Import and Export. But what is really … Read More

The Bookmarks Bar

As well as the list of your Bookmarks in the Chrome menu, you can also access them on the Bookmarks Bar. This is a toolbar at the top of the Chrome window that displays your bookmarks. When you create a … Read More

Incognito Mode

You can browse the Web without storing history, cookies, form data etc. It is called Incognito Mode. Also known as private browsing, InPrivate Browsing, or a private window. To browse privately, you open an Incognito Mode window by pressing Control + … Read More

Zoom In and Out

To make the text etc bigger on a Web page, press Control + Plus sign (+). To make it smaller, press Control + Minus Sign (-). To go back to the default size (100% zoom level), press Control + Zero … Read More

Stop and Refresh

If Google Chrome gets stuck when trying to load a Web page, press Escape to stop. To refresh/reload a Web page, press Control + R or F5. Reloading a Web page is also useful if you are checking for new … Read More

Going Home

There is a start page on Chrome which is the Google search page. This is also called your home page, and you can always go back to this page by pressing Alt + Home key. You can change what happens … Read More

Tribute to Larry Tesler

Larry Tesler passed away last week. He was the inventor of the cut, copy and paste shortcuts, as well as the Find and Replace shortcuts. A graduate of Stanford University, Larry specialised in human-computer interaction, employing his skills at Amazon, … Read More

Get Googling!

To open Google Chrome, press the Windows key, type the letters C then H, and press Enter. Or you can go to the desktop with Windows + D, then press G until you get to Google Chrome, and press Enter. … Read More

Shut Down

We all have at least one day off over Christmas, it’s time to stop and rest. So, press Alt + Tab to switch between your open applications. Press Alt + F4 to close each one. Then choose your preferred way … Read More

Windows Cortana

Cortana is the Windows equivalent of iPhone Siri or the Amazon Alexa type service, and it is built into Windows 10. Cortana can be very useful. For example, you can ask Cortana to look up information, do simple calculations, or … Read More

Windows Dictation Tool

To use the Windows Dictation Tool, press Windows key + H. To stop dictation, say “Stop Dictation” or press Escape. I would always recommend using a headset when using speech recognition (especially if you also use a screen reader). The … Read More

Mouse Keys

Mouse keys lets you use the Number Pad on your keyboard to move the pointer around the screen and activate a mouse click. This is another shortcut that is activated with the Num Lock key, which is found on the … Read More

Filter Keys

Filter Keys is a feature that will ignore brief and repeated keystrokes that may be caused by slow or inaccurate finger movements. The sensitivity of the keyboard can be a problem, especially if you strike keys accidentally. Also, most keyboards allow … Read More

Toggle Keys

Toggle Keys is a feature that will play a sound when you activate Caps Lock, Num Lock or Scroll Lock. You can only activate this feature if you have a Num Lock key, which is found on the Number Pad. … Read More

Sticky Keys

The Sticky Keys feature lets you use the Shift, Control, Alt or Windows key by pressing one key at a time. To enable Sticky Keys, press the Shift key five times. Then press Enter to activate Sticky Keys. As you … Read More

On Screen Keyboard

To enable/disable the On Screen Keyboard, press Windows key + Control + O. This is a visual version of the keyboard displayed on the screen that can be operated with the mouse. This can be useful if some keys on … Read More

Colour Filters

Colour Filters are designed to make it easier for people with colour blindness to differentiate between colours like red and green, and to make it more comfortable for people with light sensitivity to use their PC. There are several choices: … Read More

High Contrast

High Contrast feature reverses the colour settings, so that text is white on a black background. To switch on High Contrast, press Alt + Left Shift + Print Screen. Then press Enter to confirm. To switch off High Contrast, press … Read More

Windows Magnifier

To switch on Windows Magnifier, press Windows + Plus sign. The Plus sign is actually on the Equals key, next to the Backspace key. But no need to press Shift key. To zoom in, press Windows + Plus sign again. … Read More

Windows Narrator

Narrator is a screen reading application that runs on a standard PC which reads out what is displayed on the screen. It enables access to a PC for people with very little sight. To start Narrator, press Windows key + Control … Read More

Declutter your Desktop

If you have a lot of applications open on your PC and you just want to focus on one, press Windows key + Home. This will minimise all applications to the Taskbar, except the one you are working on.


On a PC, Control + Alt + Delete is used for various reset tasks. On some PCs, this shortcut is used at start up in order to log on to the machine. If you are already logged on, Control + … Read More

File Properties

When you select a file or folder, you can get more information by looking into the properties. Press Alt + Enter to display the Properties; including type of file, application setting, size, location, last modified date etc. If you use … Read More

Creating Folders

To create a new folder, first open File Explorer (Windows + E). Go to where you would like to create your new folder. Press Control + Shift + N for November. A new folder appears and you can type in … Read More

Selecting Files

To select files that are next to one another in the list, position on the first item, hold down the Shift key, and arrow to the next item(s). To select non-adjacent files, position on the first file, hold down the … Read More

File Explorer

Press Windows + E to open File Explorer. Use the Arrow keys to move around your files and folders and press Enter to open them. If you open a folder and then want to go back, press the Backspace key … Read More

Taking a Screenshot

There is a specific key on the keyboard called the Print Screen key, usually shortened to Prt Scr. When the Print Screen key is pressed, nothing seems to have happened! But a screenshot is taken and placed on the “clipboard”, … Read More

The Window Menu

Press Alt + Spacebar to get the Window Menu which has options for Maximize, Minimise, Move, Size, Restore and Close. Use the Up and Down Arrow keys to move between the options and Enter to choose. When moving or resizing, … Read More

Maximize an Application

Maximizing an application makes it fill the entire screen. Focus on the application using the Alt + Tab shortcut, then press Windows + Up Arrow to make the application fill the screen, making it easier to focus on one task … Read More

Accessing the Taskbar

You can access open applications by heading to the Taskbar. Press Windows + T to go to the Taskbar. Use the Left and Right Arrow keys to move between applications and press Enter to switch to the one you want. You can … Read More

Shutting Down

Focusing on the Desktop can give you an easy way to shut down: Press Windows + D, then Alt + F4. Then press Enter to shut down, or use the up and down arrows to choose another option, like Restart or … Read More

Go To Desktop

You can go to the Desktop at any time by pressing Windows + D. This will minimise any open applications to the Taskbar at the bottom of the screen, and puts the focus on the Desktop. You can also press Windows + … Read More

Task Manager

If you are stuck with an application that freezes and will not respond to anything, you can go to Task Manager to force it to close. Press Control + Shift + Escape to open the Task Manager. Then Arrow down … Read More

Searching in Outlook Calendar

posted in: Uncategorized 0

To can search for calendar events using Control + E or F3 to go to the Search box, type in keywords etc.But, in the Outlook Calendar, it works much better with the Advanced Find.Press Control + Shift + F to open the Advanced Find.Type in some … Read More

Saving Email Messages

To save an email message outside of the Outlook program, position on the email message and press F12. This opens a Save As dialogue where you can change the filename, which by default is the email subject. Press Shift + … Read More

Advanced Find in Outlook

Pressing Control + Shift + F opens the Advanced Find dialogue. In here you can specific about details of your search. Type in keywords and/or choose different options available. Press Enter to perform the search and F6 to move to … Read More

Check Names

In Outlook: Use Control + K to check names in the To field. Start entering a name, then press Control + K to find the person’s full email address from your address book.

Mark as Read/Unread

To mark an email message as unread, position on the message and press Control + U. You can mark it as read by opening it again or by pressing Control + Enter. Please note: if you have the Reading Pane displayed in … Read More

Forwarding Emails

To forward an email, position on the email in the Inbox, or open the email, and press Control + F. A new email is created with a copy of the original message, and first you type in the email address … Read More

Deleting Emails

In Outlook, to delete a message, position on the message and press the Delete key, or Control + D. This sends the message to the Deleted Items folder. To permanently delete a message, bypassing the Deleted Items folder, position on … Read More

Intro to Outlook

Microsoft Outlook is used mainly as an email application, but it also includes a calendar, contact manager, task manager, etc. In Outlook, press Control + 1 to go to your email, Control + 2 to go to your calendar, Control … Read More