Toggle Keys

Toggle Keys is a feature that will play a sound when you activate Caps Lock, Num Lock or Scroll Lock. You can only activate this feature if you have a Num Lock key, which is found on the Number Pad. … Read More

Sticky Keys

The Sticky Keys feature lets you use the Shift, Control, Alt or Windows key by pressing one key at a time. To enable Sticky Keys, press the Shift key five times. Then press Enter to activate Sticky Keys. As you … Read More

On Screen Keyboard

To enable/disable the On Screen Keyboard, press Windows key + Control + O. This is a visual version of the keyboard displayed on the screen that can be operated with the mouse. This can be useful if some keys on … Read More

Colour Filters

Colour Filters are designed to make it easier for people with colour blindness to differentiate between colours like red and green, and to make it more comfortable for people with light sensitivity to use their PC. There are several choices: … Read More

High Contrast

High Contrast feature reverses the colour settings, so that text is white on a black background. To switch on High Contrast, press Alt + Left Shift + Print Screen. Then press Enter to confirm. To switch off High Contrast, press … Read More

Ease of Access Settings

Press Windows key + U to open the Ease of Access settings. If you have vision, hearing and/or interaction difficulties when using a PC, there are many options here to help you.

Windows Magnifier

To switch on Windows Magnifier, press Windows + Plus sign. The Plus sign is actually on the Equals key, next to the Backspace key. But no need to press Shift key. To zoom in, press Windows + Plus sign again. … Read More

Windows Narrator

Narrator is a screen reading application that runs on a standard PC which reads out what is displayed on the screen. It enables access to a PC for people with very little sight. To start Narrator, press Windows key + Control … Read More

Display the Calendar

To display the calendar, press Windows key + Alt + D for Date. To close the calendar, press this shortcut again or press Escape.

Access Clipboard History

When you copy some text or an image using Control + C, it goes onto the Windows clipboard. In Windows 10, the clipboard remembers up to 24 items that have been copied recently. As you may know, you can press … Read More

Declutter your Desktop

If you have a lot of applications open on your PC and you just want to focus on one, press Windows key + Home. This will minimise all applications to the Taskbar, except the one you are working on.

Reset

On a PC, Control + Alt + Delete is used for various reset tasks. On some PCs, this shortcut is used at start up in order to log on to the machine. If you are already logged on, Control + … Read More

File Properties

When you select a file or folder, you can get more information by looking into the properties. Press Alt + Enter to display the Properties; including type of file, application setting, size, location, last modified date etc. If you use … Read More

Searching for Files and Folders

If you cannot find a file or folder, you can search for it: In File Explorer, press F3 or Control + E to go to the Search box. Start typing in the name of the file or folder and the list will automatically update … Read More

Viewing the File Path

In File Explorer, pressing F4 will take you to the full path of your current location. Here you can find out where you are in the file structure and back track if needed.

Moving and Copying Files

To move a file, position on the file and press Control + X to cut. Then go to your new folder and press Control + V to paste. When a file is moved, the original is removed from its old … Read More

Creating Folders

To create a new folder, first open File Explorer (Windows + E). Go to where you would like to create your new folder. Press Control + Shift + N for November. A new folder appears and you can type in … Read More

Selecting Files

To select files that are next to one another in the list, position on the first item, hold down the Shift key, and arrow to the next item(s). To select non-adjacent files, position on the first file, hold down the … Read More

Navigating in Folders

In File Explorer, you can move around your files in a number of handy time-saving ways: You can press the first letter of the file you are looking for (if you know the filename). This is similar to pressing the … Read More

Alt + F4 versus Control + W

Alt + F4 will close pretty much everything, but it is not the handiest keyboard shortcut to use (at first anyway). Control + W will close File Explorer, but also: It will close one Word document without closing the Word application, … Read More

Navigating Visited Folders

In File Explorer, use Alt + Right Arrow to move into a folder and Alt + Left Arrow to come back out of a folder. Note this only works if you have already navigated between the folders because it is … Read More

File Explorer

Press Windows + E to open File Explorer. Use the Arrow keys to move around your files and folders and press Enter to open them. If you open a folder and then want to go back, press the Backspace key … Read More

Saving a Screenshot as an Image File

In Windows 10, you can press Windows + Prt Scr, and it will directly save a picture of the whole screen to the Screenshots folder. It will name the file “Screenshot (1)” where the 1 refers to the number of … Read More

Taking a Screenshot

There is a specific key on the keyboard called the Print Screen key, usually shortened to Prt Scr. When the Print Screen key is pressed, nothing seems to have happened! But a screenshot is taken and placed on the “clipboard”, … Read More

The Window Menu

Press Alt + Spacebar to get the Window Menu which has options for Maximize, Minimise, Move, Size, Restore and Close. Use the Up and Down Arrow keys to move between the options and Enter to choose. When moving or resizing, … Read More

Maximize an Application

Maximizing an application makes it fill the entire screen. Focus on the application using the Alt + Tab shortcut, then press Windows + Up Arrow to make the application fill the screen, making it easier to focus on one task … Read More

Accessing the Taskbar

You can access open applications by heading to the Taskbar. Press Windows + T to go to the Taskbar. Use the Left and Right Arrow keys to move between applications and press Enter to switch to the one you want. You can … Read More

Switching Between Applications

Pressing Alt + Tab will switch between the last two applications that you were using. If you have more than two applications open, hold down the Alt key and keep pressing Tab until you get to the application you want … Read More

Shutting Down

Focusing on the Desktop can give you an easy way to shut down: Press Windows + D, then Alt + F4. Then press Enter to shut down, or use the up and down arrows to choose another option, like Restart or … Read More

Go To Desktop

You can go to the Desktop at any time by pressing Windows + D. This will minimise any open applications to the Taskbar at the bottom of the screen, and puts the focus on the Desktop. You can also press Windows + … Read More

Task Manager

If you are stuck with an application that freezes and will not respond to anything, you can go to Task Manager to force it to close. Press Control + Shift + Escape to open the Task Manager. Then Arrow down … Read More

Getting Out of Trouble

You may have times when your PC freezes, or a message comes up on the screen and you want to cancel it. Usually, if you use a mouse, you head up to the top right of a window and look … Read More

Opening Applications

To open an application on your PC, press the Windows key to bring up the Start menu. Then start typing in the name of the application. You should only need to type in a couple of letters, like CH for … Read More

Emojis in Outlook Email

If you want to use an emoji in an email message, press Windows key + semi-colon. The emojis are displayed in a grid. Use the Arrow keys to find the emoji you want and press Enter to put it into … Read More

Event Reminders in Outlook Calendar

A reminder is a small alert window that pops up to tell you that an event is about to start, usually accompanied by a sound. The default in Outlook is to set a 15 minute reminder for every appointment or … Read More

Set Up a Recurring Event in Outlook Calendar

To set up a recurring event, first create a new event by pressing Control + N, or open an existing event. Press Control + G. The Appointment Recurrence dialogue box appears. Tab through the options, and use the Arrow keys … Read More

Jump to Events in Outlook Calendar

To jump to the previous event in your Outlook Calendar, press Control + , (comma).To jump to the next event in your Outlook Calendar, press Control + . (full stop).It will also jump to the day of the event and, if you … Read More

Day Views in Outlook Calendar

In Outlook Calendar, you can view a number of days at a time.Press Alt + 1 to view one day.Press Alt + 2 to view two days.Press Alt + 3 to view three days.And so on, up to Alt + … Read More

Outlook Calendar Views

Press Control + Alt + 1 to just show one day of the calendar.Press Control + Alt + 2 to show a work week.Press Control + Alt + 3 to show a full week.Press Control + Alt + 4 to show … Read More

Searching in Outlook Calendar

To can search for calendar events using Control + E or F3 to go to the Search box, type in keywords etc.But, in the Outlook Calendar, it works much better with the Advanced Find.Press Control + Shift + F to open the Advanced Find.Type in some … Read More

Jump to a Date in Outlook Calendar

To go to a particular date in the calendar, press Control + G. Type in the date and then press Enter. Make sure that the day, month and year are separated. You can use a slash, a colon, a full … Read More

Create an Outlook Calendar Meeting

To create a meeting in the Outlook calendar, press Control + Shift + Q. Tab through the fields and enter the relevant details including the email addresses of the people you want to invite to the meeting. Press Alt + … Read More

Create an Outlook Calendar Appointment

To create an appointment in the Outlook calendar, press Control + N for New or Control + Shift + A for Appointment. Tab through the fields and enter the relevant details. Press Alt + S to save.

Intro to Outlook Calendar

To go to your Calendar in Outlook, press Control + 2.Or press Control + Y for the folder list, press C then Enter.To go back to your Inbox, press Control + Shift + I or Control + 1.

Read Aloud Tool in Outlook

Open an email message in Outlook.Make sure that the message is maximised (Alt + Space then X).Press Alt + H for the Message Ribbon and then press R1.The message text will start to read.You can use the arrow keys to … Read More

Searching for Text within an Email Message

Open the email message and press F4.Type in your keywords and press Enter.Keep pressing Enter to move to each instance of the keywords.Press Escape to come out of the Find and explore the text around a specific instance.Press F4 again … Read More

Receiving Attachments Method 2

If you receive an attachment, there are a couple of different ways of viewing/saving it. This is method 2… First, open the email message. Press Alt + F for the File Menu. Arrow down to Save Attachments and press Enter. … Read More

Receiving Attachments Method 1

If you receive an attachment, there are a couple of different ways of viewing/saving it. This is method 1… Open the email message and press Shift + Tab once. Then arrow to the right and left to access any attachments. … Read More

Sending Attachments

The easiest way to attach a file to an email message is: Create your email message, and position on the main body of the message. Go find the file on your PC, select it and press Control + C to … Read More

Draft Email Messages

When you want to spend some time putting an email message together, you can save the email that you are working on. To save a draft email message in Outlook, press Control + S. The email is then stored in … Read More

Saving Email Messages

To save an email message outside of the Outlook program, position on the email message and press F12. This opens a Save As dialogue where you can change the filename, which by default is the email subject. Press Shift + … Read More

Advanced Find in Outlook

Pressing Control + Shift + F opens the Advanced Find dialogue. In here you can specific about details of your search. Type in keywords and/or choose different options available. Press Enter to perform the search and F6 to move to … Read More

Searching for Email Messages

In Outlook, press Control + E or F3 to go to the Search box. Type in a name or keywords. As with all searches, the more you type, the better the results. As you type, the search is performed. Press … Read More

Using the BCC Field

In a new Outlook message: To display the BCC field, press Alt + P for the Options ribbon, and press B for BCC. Press Alt + P then B again to remove the BCC field.

Viewing and Using the Address Book

From the Outlook Inbox, open your address book and view and edit contacts by pressing Control + Shift + B. In a new message, press Control + Shift + B to add contacts from the address book into the To field.

Adding Contacts from Email Messages

To add an email address to your Contacts from an email that you have received: Open the email message from the contact that you want to add to your address book. Press Shift + Tab until you get to the … Read More

Add an Outlook Contact

To create your own contacts in Outlook, press Control + Shift + C. Tab through the fields and complete the details. When finished, press Alt + S to save and close.

Check Names

In Outlook: Use Control + K to check names in the To field. Start entering a name, then press Control + K to find the person’s full email address from your address book.

Mark as Read/Unread

To mark an email message as unread, position on the message and press Control + U. You can mark it as read by opening it again or by pressing Control + Enter. Please note: if you have the Reading Pane displayed in … Read More

Forwarding Emails

To forward an email, position on the email in the Inbox, or open the email, and press Control + F. A new email is created with a copy of the original message, and first you type in the email address … Read More

Reply and Reply All

To reply to an email that you have received, position on the email in the Inbox, or open the email, and press Control + R. If you want to reply to all the recipients of an email, press Control + … Read More

Deleting Email Folders

First, go to the folder that you want to delete using Control + Y. There is no direct shortcut for deleting a folder so we will need to access the Ribbons. Alt + O takes us to the Folder Ribbon, … Read More

Moving Email Messages

In Outlook, first position on the message you want to move. Then press Control + Shift + V, arrow to the destination folder, and press Enter.

Creating Email Folders

To create a new email folder, press Control + Shift + E. Type in the name for the new folder and press Enter. The new folder appears in the folder list.

Switching Between Email Folders

In Outlook, press Control + Y to get to a list of folders and then arrow down to find the folder that you want and press Enter.

Deleting Emails

In Outlook, to delete a message, position on the message and press the Delete key, or Control + D. This sends the message to the Deleted Items folder. To permanently delete a message, bypassing the Deleted Items folder, position on … Read More

Send and Receive

Press Control + M or F9 in Outlook to check for any new incoming emails and send any outgoing emails that may be hanging around.

Create and Send a Message

To create a new message in Outlook, press Control + N. In fact, Control + N works in most applications to create something new. In a new message, you can then use the Tab key to move between To, Subject … Read More

Intro to Outlook

Microsoft Outlook is used mainly as an email application, but it also includes a calendar, contact manager, task manager, etc. In Outlook, press Control + 1 to go to your email, Control + 2 to go to your calendar, Control … Read More

System Properties

Pressing Windows + Pause opens a System Properties dialogue box with all the main spec information about your PC. Useful for checking how much RAM there is or the power of your processor. The Pause key is usually located towards … Read More

Peek at the Desktop

Pressing Windows + Comma will let you temporarily look at the desktop. When you let go of the keys, you are returned to the application you were working on. This shortcut is only available in Windows 10 but has been … Read More

Emoji Panel

Make sure language is set to English (US). Press Windows + Semi-colon to bring up the emoji panel and use the arrow keys to move around and choose an expression. Press Tab to move between pages and pages of emojis! … Read More

To the Left, To the Right, Maximise and Minimise

Pressing Windows + Up Arrow will maximise an application (makes it fill the screen). Pressing Windows + Down Arrow will make an application smaller than the screen (also known as Restore). Pressing Windows + Down Arrow again will minimise the … Read More

Switch Input Language

Windows + Space allows you to change the input language and keyboard layout in Windows 8.1 and Windows 10.

Tablet App Commands

Pressing Windows + Z shows the commands available in a Windows Metro app in full-screen mode, when using a tablet. Windows Metro apps are touchscreen-friendly apps written especially for Windows devices, such as the Surface. They were first introduced in … Read More

Windows Mixed Reality

Pressing Windows + Y switches between Windows Mixed Reality and the desktop. Windows Mixed Reality is a mixed reality platform introduced as part of the Windows 10 operating system, which provides holographic and mixed reality experiences (Augmented Reality and Virtual … Read More

Quick Link Menu

Pressing Windows + X gives you the Quick Link menu. Also sometimes called the Power User menu. It gives you handy access to things like Task Manager, Settings, Power Options, Device Manager etc. It has a handy option to shut … Read More

Search Settings and Windows Ink Workspace

In Windows 8.1, pressing Windows + W opens a search for settings. You type in a topic, like “mouse”, and it takes you to the relevant Settings page. In Windows 10, pressing Windows + W opens the Windows Ink Workspace. … Read More

Windows Accessibility

Pressing Windows + U opens the Ease of Access settings. These settings give lots of tools and options to make your PC more accessible, based on your needs. The settings include Narrator, the in-built screen reader, the Magnifier, Keyboard and … Read More

Accessing the Taskbar

Pressing Windows + T gives access to the Taskbar. The Taskbar contains a list of all the current open folders or applications. You can use the left and right arrow keys to move through them and then press Enter to … Read More

Run!

Pressing Windows + R you the Run dialog. This can be used to launch a Web page (if you know the full URL) or a program (if you know the name of the program file on your computer e.g. winword). … Read More

Searching

Pressing Windows + Q or Windows + S will open a Search dialogue. Type in a program, folder or filename and Windows will search for it. To remember these shortcuts, think Q for Question or S for Search. These shortcuts … Read More

Presentation Time

Windows + P gives options for projecting your display onto another screen. It is generally used when connecting a laptop to a projector or large screen for making presentations. When you press Windows + P, it gives a list of … Read More