To open Excel, press the Windows key and type Excel, then press Enter.
Alternatively, you may use a shortcut on the desktop. In this case, press Windows key + D, then press E for Excel (or the first letter of your desktop shortcut to the Excel software). Once the Excel icon is selected, press Enter.
Alternatively, you can open a spreadsheet that has been saved on your computer, and this will automatically open the Excel application and display the spreadsheet.
When you start working in Excel, the screen displays what appears to be a blank grid and you are positioned on cell A1. The columns are labeled from left to right with the letters of the alphabet, A, B, C…The rows are labeled from top to bottom with numbers, 1, 2, 3… and so on. So each cell has it own reference, such as A1, B3 or H42 etc.
When you are working on more than one spreadsheet, Excel opens each spreadsheet in a separate window. The spreadsheet you are working on is in focus – also known as the active window. Although several spreadsheets can be open at once, only one is in focus and visible at any one time.
Creating and Opening Spreadsheets
To create a new, blank spreadsheet in Excel:
- Press Alt + F.
- Arrow down to New.
- Tab to Blank Workbook and press Enter.
- Alternatively, press Control + N.
To open an existing spreadsheet:
- Press Alt + F, then Arrow down to Open and press Enter. Alternatively, press Control + O.
- If using Excel 2016, Tab once, arrow down to Browse and press Enter at this point.
- The Open dialog box appears.
- Press Shift + Tab until you get to the list of files, then navigate through the files and folders to find the required spreadsheet.
- Once the spreadsheet is selected in the list, press Enter to open.
To close an individual spreadsheet, press Alt + F, arrow down to Close and press Enter. Alternatively, press Control + W.
To close the Excel Application, press Alt + F4.
In both of the cases above, a message may be displayed asking if you want to save the spreadsheet.
If you do not want to save, press N for Don’t Save.
If you do want to save, press S for Save and you will then be asked for a filename etc.
Follow this link to learn about saving files.
Press Escape to cancel the message and go back to the spreadsheet.