Saving a File for the First Time

The procedure for saving a file for the first time is different from saving changes to it later. The first time you save it, you must give it a name and choose the location where it is to be saved.

To save a file for the first time:

  1. Press Control + S.
  2. The Save As dialogue box appears and it suggests a filename based on the first line of the typed text.
  3. If you want to use this name then just press Enter and the file is saved into My Documents.
  4. If you want to change the name, start typing a different filename and it will replace the suggested text.
  5. If you want to change the location of where the file is saved, press Shift + Tab until you get to the file/folder list, then navigate the files and folders to find and open the folder that you want to save in.
  6. Then Tab back to the filename to check it is correct, and press Enter to complete the Save.

Follow this link to learn more about navigating files and folders.

When you have saved a file, the filename appears in the Title Bar at the top of the application window.

Saving Updates to a File

If you reopen the file later to make changes to it, the saved version will need to be updated. This time, however, the computer already knows the filename, and the location where it is to be saved. So you can just press Control + S to save the changes.

Using Save As

Save As is used when you want to save a copy of a document under a different name or in a different location or both.

For example, a notice for a monthly meeting in October requires only minor changes for the November meeting. To save time typing out a new notice, you can edit the old one.

To create and edit a copy of a file:

  1. Open the original file (eg October Meeting).
  2. Go to the File Menu (Alt + F), arrow down to Save As and press Enter. Alternatively, press F12 to Save As.
  3. The Save As dialogue box appears and it suggests the original filename (October Meeting).
  4. Type in the new name for the file (eg November Meeting) and press Enter.
  5. You can now make changes to it and save these changes by pressing Control + S.

The October Meeting file remains unchanged and the November Meeting file is saved in the same folder as the October Meeting.

Changing Save Location

When you use the Save As option to copy a file, you can also change the location where the new file is saved.

To create and edit a copy of a file, and save in a new location:

  1. Open the original file.
  2. Go to the File Menu (Alt + F), arrow down to Save As and press Enter. Alternatively, press F12 to Save As.
  3. The Save As dialogue box appears and it suggests the original filename.
  4. Press Shift + Tab until you get to the file/folder list, then navigate the files and folders to find and open the folder that you want to save in.
  5. Then press Tab until you get back to the filename, and check that the filename is correct.
  6. Finally, press Enter to save.
  7. The file is now saved in the new location, you can make changes to it and save these changes by pressing Control + S.

Follow this link to learn more about navigating files and folders.