Paragraphs are created by pressing Enter to start on a new line. To merge two paragraphs, position the cursor at the beginning of the second paragraph and press the Backspace key, which deletes the line in between the paragraphs and brings the two together.

Alignment

Alignment defines the way in which text is lined up against the side edges (margins) of the page.

Left aligned text is lined up along the left margin and is jagged on the right. Position on the paragraph and press Control + L. This is the standard alignment setting.

Right aligned text is lined up along the right margin and is jagged on the left. Position on the paragraph and press Control + R. This is used commonly when writing a letter so that an address can be positioned easily at the top right hand side of the letter.

Centre aligned text is centred between the two margins. Position on the paragraph and press Control + E. This is commonly used for the main title of a document.

Fully justified text is lined up along both the left and right margins. Position on the paragraph and press Control + J. There are no jagged edges. This is commonly used for text arranged in columns, such as in newspaper and magazine articles. Extra spaces are placed between words to evenly space the words across each line.

All these alignment settings are applied to a whole paragraph. You do not need to select a paragraph to apply the alignment, you just need the cursor to be positioned somewhere within the paragraph.

If you want alignment to be set for more than one paragraph, you must select all the paragraphs and then apply the alignment.

If you want the alignment to apply to a complete document, press Control + A to select all first and then apply the alignment. Remember to unselect after you have applied the alignment.

Indentation

A paragraph can be indented from the left hand side to make it stand out from the rest of the document. Generally, indenting a paragraph moves the left hand margin of the paragraph towards the centre of the page.

  • To indent a paragraph, position on the paragraph and press Control + M. This indents by half an inch. Press Control + M again for an inch indentation, and so on.
  • To reduce the indentation of a paragraph, position on the paragraph and press Control + Shift + M. Again this moves in increments of half an inch. Keep pressing Control + Shift + M to remove the indent completely.