A file is an item that is stored on your computer. A file could be a document, or a spreadsheet, or a photo, or a song, or a video, etc.

A folder is a container for files, like a filing cabinet. A folder can contain files and other folders (subfolders).

Files and folders need to be given meaningful names so that items are organised effectively on a computer.

Creating Folders

To create your own folder:

  1. Go to the location where you want the folder to be stored (usually Documents).
  2. Press Alt + F for the file menu, arrow down to New and press Enter for the New submenu.
  3. Press Enter again on Folder.

Alternatively, create a folder in the current location by pressing Control + Shift + N.

A new folder will appear with the name “New Folder” highlighted. Start typing a name for the folder and it will replace “New Folder” with the new name. Press Enter when you have finished.

Renaming Files and Folders

To change the name of a folder, or a file:

  1. Select the file/folder in File Explorer.
  2. Press the Applications key (or Shift + F10), Arrow down to Rename and press Enter.
  3. Type in your new name (it will replace the old name).
  4. Press Enter to confirm the new name.

Alternatively, select the folder and press F2 to rename. Then type in the name and press Enter to confirm.

Copying Files

From time to time, you may need to make a copy of a file in order to place a copy of a document in another folder. For example, when backing up files onto a Removable Disk.

To copy a file:

  1. Select the file.
  2. Press the Applications key (or Shift + F10). Arrow down to Copy and press Enter. Alternatively, press Control + C.
  3. Open the folder where you would like the copy to be placed.
  4. Press the Applications key (or Shift + F10), arrow down to Paste and press Enter. Alternatively, press Control + V.

When a file is copied, the original remains where it is and a copy is placed in the new location.

Moving Files

When creating new folders, you may need to reorganise existing files into those folders. This will involve moving the files.

To move a file:

  1. Select the file.
  2. Press the Applications key (or Shift + F10), arrow down to Cut and press Enter. Alternatively, press Control + X.
  3. Open the folder where you would like the file to be moved to.
  4. Press the Applications key (or Shift + F10), arrow down to Paste and press Enter. Alternatively, press Control + V.

When a file is moved, the original is removed from its old location and placed in a new location.

Cutting Concerns

You may be concerned about losing a file when moving it from one location to another, using the Cut facility.

The Copy and Cut feature puts a selected file onto a “clipboard” ready to paste into a new location. The clipboard is a temporary area. The files are held there until a different file is cut or copied. Each time something is cut or copied, it overwrites the previous cut or copied item.

Therefore, when moving files, it may be better to copy a file instead of using cut, and then go back to the original file and delete it.

Follow this link to learn about selecting multiple files or folders